2019 AGM Minutes

Annual General Meeting Agenda – July 19, 2019

University of Canterbury, Rehua Building

Te Moana nui a Kiwa on the 2nd floor


Meeting began 2.55pm

Alex Gunn in the chair; Fiona Ell taking minutes.

Attendees: Glynis Cooper, Steven Sexton, Ngaire Hoben, Jenny Ferrier-Kerr, Wendy Fox, Wendy Carss, Clark McPhillips, Emily Nelson, Fiona Ell, Cheryl McConnell, Jill Murray, Ella Newbold, Sandra Chandler, Sonya Gaches, Meredith Kelly, Misty Sato, Chris Astall, Robin Averill, Naomi Ingram, Andrea Milligan, Tracey Hooker, Bev Norsworthy, Trish Lewis, Liz Everiss, Bev Cooper, Philippa Isom, Karen Finn, Celeste Harrington, Toni Ingram

  1. Apologies

Sally Hansen

  • Approval of Minutes of previous meeting (held at ATEA/TEFANZ conference at Melbourne 5th July 2018)

Moved: Tracey Hooker

Seconded: Bev Cooper

Taken as accepted.

  • Matters Arising

All matters arising from previous AGM are on today’s agenda.

  • Chair’s report

Alex presented her report to the meeting. It is appended to the minutes.

Moved that the Chair’s report be received: Alex Gunn

Seconded: Robin Averill


  • Financial report

Bev Cooper presented the financial report.

Moved the receipt and adoption of the financial report: Bev

Seconded: Alex Gunn


  • Setting of subscriptions

Moved: that the subscriptions remain at the current level for 2019-2020

($1000 under 500 ITE EFTS and $2000 for 500 or more ITE EFTS)

Moved: Bev Cooper

Seconded: Bev Norsworthy


  • General Business
  1. Revised constitution (see pp.2-4)

Robin Averill presented the new constitution and the alterations made to it and opened the floor for questions or comments.

Changes to the constitution comprise the following:

  1. Grammatical corrections, update of terms e.g., Pasifika to Pacific Peoples
  2. Clarification of quorum for AGM (50% of member institutions)
  3. Composition and size of executive and term of service (normally 7-10 members, 6 of whom are elected, the immediate past chair or deputy chair, with the power to coopt a further three).
  4. Clarification of quorum for executive meetings (50% of executive committee)
  5. Clarification of term of service for co-opted members
  6. Executive will determine venue and nature of annual forums, conferences and other activities in consultation with host committee.
  7. Clarify ability for chair’s nominee to speak on behalf of TEFANZ.
  8. Clarify usage of a common seal of the association.

Andrea Milligan: co-option – add in ‘the executive’ to the phrase about co-option to make it clear that the executive does it

Why do we co-opt? In order to achieve the purposes of the organization or for practical issues, such as running events

Steven Sexton: full stops are intermittently used. Stephen will sort it out with Alex.

Robin Averill moved that the constitution changes, as listed (and appended to the agenda), be accepted

Tracey Hooker seconded the motion.

A written ballot was held, with nominated voters from each institution completing a written ballot.

There was unanimous agreement to the motion.

Meeting closed: 3.35pm

DRAFT Constitution of the


Incorporated Society Registration Number 973718,

Incorporated   09-AUG-1999 Current Status   REGISTERED

The objects (purpose) of the society

The purpose of this organisation is to promote, foster and advocate for:

  • High quality, degree level teacher education programmes for early childhood, primary, secondary, and Māori medium
  • Teacher education as a means to implement a commitment to Te Tiriti o Waitangi/The Treaty of Waitangi
  • The role of teacher education in contributing to community and environmental wellbeing
  • Partnership, cooperation and collaboration within the teacher education profession and with the wider education community, nationally and internationally
  • Teaching as a graduate profession

In order to achieve this, TEFANZ will:

  • Provide a national voice for teacher education issues in the political and policy arena.
  • Advocate for and support Māori and Pacific Peoples within teacher education and teacher education research
  • Provide a forum for generating and disseminating teacher education research and scholarship, and for discussion of related research, practice and policy matters
  • Recognise excellence and outstanding contribution to the teacher education profession
  • Adhere to the rules of Incorporated Societies in New Zealand with regard to reporting and financial accountability


  1. Membership will be open on an institutional basis to all New Zealand providers of initial teacher education degree programmes or graduate level programmes which are approved for registration by the New Zealand Teachers Council
  2. Membership will also be open, on application to the Chairperson, to individual teacher educators whose institutions are not members of TEFANZ, or have retired from the teacher education profession
  3. Membership will be contingent upon the payment of annual Institutional and individual membership subscription fees which will be set by the Executive and ratified at the Annual General Meeting. A reduced fee for retired former members will be available.
  4. Membership may be suspended, or a member expelled, if:
    1. The member institution/individual member does mot meet the membership criteria or fails to pay its subscription within one month after having been invoiced
    1. The member institution/individual member brings TEFANZ into disrepute
    1. Suspension or expulsion will be by majority vote at an ordinary or special meeting of the Executive.  There will be a right of appeal to the Executive.
  5. If a provider institution wishes to withdraw from membership, written notice should be given to the TEFANZ Chair
  6. Fellow of TEFANZ: may be awarded from time to time by the Executive to a member or former member who has made an outstanding contribution to teacher education in ways that further the objectives of the Association.


Annual General Meeting (AGM)

  1. An AGM will be held during the TEFANZ annual Forum or Conference meetings. Other general meetings, workshops or seminars may be organised on recommendation of the Executive or AGM.
  2. An AGM quorum will consist of representation by 50% of the member provider institutions
  3. Each member provider will be represented by one member with one vote. Individual members do not have voting rights at the AGM.
  4. The business of the AGM will include: 
    1. Chairperson’s report
    1. Financial report
    1. Election of members of Executive


  • Membership of the Executive will consist of representatives of member provider institutions.
  • The executive will normally comprise between 7-10 members.  Six members will be  elected, with the power to co-opt up to three further members to ensure Māori representation and that of a range of member provider institutions, an immediate past chair may also sit on executive. 
  • One of the elected members will be the Chair who will normally be appointed at the first meeting after the AGM in a TEFANZ Conference year, for a two year term.  
  • The immediate past chair will normally remain on the executive for a period of one year after they vacate their role. At the end of this period, a deputy chair will normally be identified from the remaining executive members. The deputy chair will move to chair the following year.
  • The normal term for an elected executive member is four years.  Elections will occur at the AGM when executive members’ terms of service end. 
  • There is an expectation that members of the executive will attend all meetings of the executive during their tenure.
  • Co-opted members’ terms of service will be identified at the time of co-opting. 
  • A quorum for the executive meetings will be 50% of the executive committee.
  • The Executive will determine the venue and nature of annual forums/conferences or other activities in consultation with any host committees. 
  • The Chairperson convenes meetings of the society and ensures that the rules are followed.
  • The executive may appoint minutes secretary and financial officer roles if deemed necessary.  The terms of service will be identified at the time of establishment.
  • The Chairperson or nominee is able to speak on behalf of TEFANZ, in consultation with the Executive, on teacher education matters. 
  • The Teacher Education Institution of the Chair will host the records and assets of TEFANZ, which will be transferred accordingly. The Chair will maintain scrutiny of funds and ensure preparation of the annual financial report.
  • A secretary will be elected from within the executive.
  • The Executive may set up working parties for specific tasks, with membership appointed by the Executive.

Control and use of the society’s common seal

The common seal of the association will be held by the chair and use of the seal will be restricted to executive members and authorised by resolution of the executive committee.

How the society’s property will be distributed if it is wound-up or dissolved

  • If the organisation is dissolved, the Chair, in consultation with the Executive, will oversee the winding up process and disbursement of any funds or other assets.